Privacy Policy

Last Updated: November 2024

Masterson Payroll ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our umbrella payroll services.

1. Information We Collect

We collect information that you provide directly to us, including:

• Personal identification information (name, date of birth, National Insurance number)
• Contact information (email address, phone number, postal address)
• Financial information (bank account details, tax code, student loan information)
• Employment information (professional registrations, qualifications, work history)
• Identification documents (passport, driving licence, proof of address)
• Timesheet and payroll data

2. How We Use Your Information

We use the information we collect to:

• Process your payroll and make payments to you
• Calculate and deduct taxes, National Insurance, and pension contributions
• Comply with HMRC reporting requirements and other legal obligations
• Verify your identity and right to work in the UK
• Communicate with you about your employment and payroll
• Provide customer support and respond to your inquiries
• Maintain accurate records as required by law

3. Legal Basis for Processing

We process your personal data under the following legal bases:

• Contract Performance: Processing necessary to fulfill our employment contract with you
• Legal Obligation: Compliance with HMRC, tax, and employment law requirements
• Legitimate Interests: Operating our business and providing payroll services
• Consent: Where you have given explicit consent for specific processing activities

4. Data Sharing and Disclosure

We may share your information with:

• HMRC: For tax and National Insurance reporting
• Pension Providers: For pension scheme administration
• Healthcare Agencies: Your recruitment agency or end client as necessary
• Banks: For payment processing
• Professional Advisors: Accountants, auditors, and legal advisors
• Service Providers: Third-party vendors who assist in our operations

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure servers, access controls, and regular security assessments.

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal obligations. Payroll records are typically retained for at least 6 years after the end of the tax year to which they relate, as required by HMRC.

7. Your Rights

Under GDPR, you have the following rights:

• Right of Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your data (subject to legal obligations)
• Right to Restriction: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to certain types of processing
• Right to Withdraw Consent: Withdraw consent where processing is based on consent

8. Cookies and Tracking

Our website uses cookies to improve your experience. For more information, please see our Cookie Policy.

9. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.